Project Manager at Eta-Zuma Group West Africa Limited

Company Highlight:

Eta-Zuma Group West Africa Limited is an indigenous company which operates in the areas of power Generation, Steel Manufacturing and mining of solid minerals.
We are currently recruiting to fill the role below in order to support our business expansion:

Job Title: Project Manager

Job Purpose
  • The Project Manager oversees the planning, implementation, and tracking of a specific short-term project which has a beginning, an end and specified deliverables.

Responsibilities
Plan The Project:

  • Create a detailed project plan which identifies and sequences the activities needed to successfully complete the project.
  • Determine the resources (time, money, equipment, etc) required to complete the project.
  • Develop a schedule for project completion that effectively allocates the resources to the activities.
  • Review the project schedule with Executive Management and all other staff that will be affected by the project activities; revise the schedule as required.
  • Determine the objectives and measures upon which the project will be evaluated at its completion.
  • Determine the change management plan.

Staff The Project:

  • In consultation with the appropriate functional manager, select and interview staff and/or project resources with appropriate skills in the functional unit for the project activities.
  • Manage project staff and/or volunteers according to the established project management policies and practices of the organization.
  • Ensure that project files are properly maintained and kept confidential.
  • Ensure that all project personnel receive an appropriate orientation to the organization and the project.
  • Work with contract qualified consultants to work on the project as appropriate.

Implement The Project:

  • Set up files to ensure that all project information is appropriately documented and secured.
  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
  • Establish a communication schedule to update stakeholders including.
  • Execute the project accordingly to the project plan.
  • Develop forms and records to document project activities appropriate staff in the organization on the progress of the project.
  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Control The Project:

  • Write reports (i.e. status, progress, forecast reports etc.) on the project for management and project sponsors.
  • Communicate with project stakeholders as outlined in the project plan.
  • Monitor and control project according to the project plan and report actual project work and variance to Executive Management on a regular basis (weekly/monthly/quarterly/annually).
  • Monitor all budgeted project expenditures as outlined in the project plan and report actual project work and variance to Executive Management on a regular basis.
  • Monitor cash flow projections and report actual cash flow and variance to Executive Management on a regular basis.
  • Manage all project funds/budget according to established project accounting policies and procedures.
  • Ensure that all financial records for the project are up to date.
  • Prepare project reports and supporting documentation for management and project sponsors as outlined in the project plan

Evaluate The Project:

  • Ensure that the project deliverables are on time, within budget and at the required level of quality.
  • Evaluate the outcomes of the project as established during the planning phase.

Close Project:

  • Document lessons learned, close out on all project activitives and update organizational process assets for any future reference.

Responsibilities

  • Coordinate internal resources and third parties/vendors for the flawless execution of projects.
  • Ensure that all projects are delivered on-time, within scope and within budget.
  • Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
  • Ensure resource availability and allocation.
  • Develop a detailed project plan to track progress.
  • Use appropriate verification techniques to manage changes in project scope, schedule and costs.
  • Measure project performance using appropriate systems, tools and techniques.
  • Report and escalate to management as needed.
  • Manage the relationship with the client and all stakeholders.
  • Perform risk management to minimize project risks.
  • Establish and maintain relationships with third parties/vendors.
  • Create and maintain comprehensive project documentation.
  • Managing the day-to-day operational aspects of a project.
  • Being responsible for all aspects of a project from the design stage through to completion and handover to the client.
  • Writing up all project documentation.
  • Submitting progress reports to stakeholders and senior managers.
  • Setting the standards and methodology to be used in a project.
  • Creating a working environment that allows everyone to work to the best of their abilities.
  • Taking responsibility of projects through their entire lifecycle.
  • Properly scoping a project.
  • Managing project budgets.
  • Managing project resources.
  • Communicating with stakeholders to clarify the desired outcome of a project.
  • Ensuring that all relevant processes are followed on projects.
  • Administering the allocation of jobs and budgets on a project.
  • Managing project personnel to achieve project objectives.
  • Regularly review and analyse the project scope.
  • Managing client expectations.
  • Negotiating with suppliers and sub-contractors.
  • Driving cross-functional project teams.
  • Taking into account a client's interests.
  • Ensuring that the highest quality standards are met

Personal Characteristics
The Project Manager should demonstrate competence in some or all of the following:

  • Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Responsiblility: Willingness to take on project ownership and accountability.

Experience:

  • 3 to 5 years of project management experience.

Working Conditions:

  • Project Managers usually work in an office environment but the purpose of the project may sometimes take them to non-standard workplaces.
  • Project Managers work a standard work week but may be required to work some evenings and weekends and sometimes travel to meet project milestones.

Knowledge, Skills And Experience Required:

  • Proven project management and leadership experience.
  • Proven people management.
  • Years of project management experience across different sectors.
  • PMP / PRINCE II certification experience i.e. managing a team or project resources through effective implementation of projects as required.
  • Change agent; ability to demonstrate a track record of delivering sustainable change initiatives and results.
  • Excellent communication skills; ability to liaise with varying stakeholders at all levels, both internal and external.
  • Strong working knowledge of Microsoft Office.
  • Undergone project management training.
  • Excellent interpersonal skills.
  • Self motivated.
  • Significant and innovative problem solving skills.
  • Excellent client-facing and internal communication skills.
  • Excellent written and verbal communication skills.
  • Solid organizational skills including attention to detail and multi-tasking skills.
  • Ability to coach and mentor project resources in the use of project management tools and templates. Proven track record of achievement in continuous improvement.
  • Ability to train on project management application.
  • Proficient in project management software.
  • Proven experience in change management and strategic planning.

Job location
Abuja

Application Closing Date
13th February, 2017

How to Apply
Interested and qualified candidates should send their CV's to: [email protected] with the position applied for as subject of email.



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